ISSN 2149-4983 | e-ISSN: 2149-9306
Volume : 10 Issue: 1 Year : 2024
Ethical Policy | JAREN / Journal of Academic Research in Nursing

Ethical Policy

Publication Ethics
The publication processes practiced in JAREN are the basis for the development and distribution of information in an impartial and respectful manner. The processes applied accordingly, directly reflect the quality of the studies of the authors and institutions supporting the authors. Reviewed studies are studies that embody and support the scientific method. It is important that all partners of the process (authors, readers and researchers, publisher, reviewers and editors) in this point must comply with the standards for ethical principles. It is expected that all partners to assume the following ethical responsibilities under the JAREN publication ethics.
Guides and policies published by the Committee on Publication Ethics (COPE) were considered while the ethical tasks and liabilities below were prepared.

Ethical Liabilities of Authors
Author(s) sending works to JAREN are expected to conform to the ethical liabilities below:

  • Author(s) are expected to send works that are unique. In case author(s) utilize other works or   include other works, they are required to refer and/or quote fully and correctly.
  • Individuals who do not intellectually contribute to the contents during the creation of the work must not be cited as authors.
  • Situations and relationships of all works sent to be published that could constitute a conflict of interest if any must be disclosed.
  • Raw data may be requested of author(s) in the scope of evaluation processes, in such a case author(s) must be prepared to submit the expected data and information to the publishing committee and science board.
  • Author(s) must possess a certificate that they have the right to use the data, the necessary permits regarding the research/analyses or the permission of the respondents that are queried.
  • In case author(s) notice an error or mistake that is published or is in the early appearance or evaluation stage, they are responsible to notify the journal editor or publisher or to cooperate with the editor in the procedures of notifying the journal editor or publisher, correction or retraction.
  • Author(s) may not apply their works to more than one journal. Each application may be initiated upon the completion of the previous application. Works that are published in another journal may not be submitted to JAREN.
  • Changing of the author liabilities (such as adding authors, switching the order of the authors, excluding authors) of any works whose evaluation process started cannot be proposed.

Ethical Tasks and Liabilities of Editors
JAREN editorsand field editors must possess the ethical tasks and liabilities below on the basis of the "COPE Code of Conductand Best PracticeGuidelinesfor Journal Editors" and "COPE Best PracticeGuidelinesfor Journal Editors" published as open access by the Committee on PublicationEthics (COPE):
General tasks and liabilities
Editors are responsible of every publication published in JAREN. In the scope of this responsibility editors possess the following roles and liabilities:
  • Making efforts to meet the informational needs of readers and authors,
  • Constantly ensuring the improvement of the journal,
  • Managing the processes aimed at improving the quality of the works published in the journal,
  • Supporting the freedom of thought,
  • Ensuring the academic integrity,
  • Sustaining the work processes without compromising on the intellectual property rights and ethical standards,
  • Displaying openness and transparency for the publication in areas that require correction or explanation.

Reader Relationships
Editors must decide by taking into consideration all of the information, skills and experience expectations required by all readers, researchers and implementers. Care must be taken that the works published contribute readers, researchers, implementers and scientific areas and that they are of a unique quality. In addition, editors are liable to consider the feedback coming from readers, researchers and implementersand to provide explanatory and informative feedback.

Author relationships
Tasks and liabilities of editors towards authors are as follows:
  • Editors must make a positive or negative decision based on the importance of the works, its unique worth, validity, clearness of the narration and aims and objectives of the journal.
  • Works that are suitable for the publication scope must be taken into the pre-evaluation stage for as long as they do not have any major problems.
  • Editors must not overlook positive referee suggestions for as long as there is no major problem regarding the work.
  • •  New editors must not alter decisions made by previous editor(s) for as long as there is no major problem regarding the work.
  • The "Blind Refereeing and Evaluation Process" must definitely be published and deviations that could occur in the processes defined by editors must be prevented.
  • Editors must publish an “Author Guide” that includes in detail all issued expected of them. These guides must be updated at regular intervals.
  • Feedbacks and returns must be made to authors in an explanatory and informative manner.

Referee relationships
Tasks and liabilities of editors towards referees are as follows:
  • Referees must be assigned in a manner that is suited to the subject of the works.
  • They are liable to provide the information and guides required by referees during the evaluation phase.
  • They must ensure that there is no conflict of interest between authors and referees.
  • Referee identities must be kept in confidence in the sense of blind refereeing.
  • Referees must be encouraged to assess the work in an unbiased, scientific and objective manner.
  • Referees must be evaluated with measures such as on-time returns and performance.
  • Applications and policies to increase referee performance must be adopted.
  • The required steps must be taken for the referee pool to be dynamically updated.
  • Unkind and unscientific evaluations must be prevented.
  • Steps must be taken for the referee pool to consist of a wide portfolio.

Relations with the publishing committee
Editorsmust ensure that all members of the publishing committee advance the processes in accordance with the publication policies and directives. They must inform members of the publishing committee regarding publishing policies and notify them of developments. They must train the new members of the publishing committee concerning the publishing policies and must provide them the information they need.
In addition, the editors must;

  • Ensure that members of the Editorial Board evaluate their work independently and impartially.
  • Determine the members of the new editorial board from those that can contribute and that are appropriate.
  • Send appropriate studies to the editorial board members' expertise for evaluation.
  • Interact with the editorial board on a regular basis.
  • Hold meetings with the editorial board periodically for discussing the publication policies and development of the magazine.

Journal owner and the publisher  relations
Relation ship between editors and the publisher is based on the editorial independence principle. According to the written contract between the editors and the publisher, editors will be give all of decisions independently without asking the publisher and magazine owner.

Editorial and blind arbitration processes
Editors are required of implementing the policies of the "blind arbitration and evaluation process", which are written down in magazine publishing policies. In this context the editors provide all works to be fair, neutral and completion the evaluation process in time.

Quality assurance
Editors are responsible for every article published in the magazine to be in accordance with the magazine publication policies and international standards.

Protection of Personal Data
Editors are required to provide protection of personal data related to visuals or the subjects evaluated in studies. They are responsible for refusing the studies unless there is certified consent of individuals used in the works. In addition, editors are responsible for maintaining authors, referees and readers' individual data.

Ethics committee, human and animal rights
Editors are required to provide protection of human and animal rights assessed in the studies. The ethical board approval related to the subjects used in studies is responsible for rejecting when there is no permission for experimental research.

Measurements for possible abuse and misconduct
Editors are obliged to take measures against possible abuse and misconducting. Beside doing an objective and rigorous investigation about determining and evaluating of complaints concerned with this situation, sharing the findings on the matter is among the editors' responsibilities.

Providing academic publication integrity
Editors must ensure that judgments involving errors, inconsistencies, or misleading appear in the works are quickly corrected.

Protecting of ıntellectual property rights
Editors are obliged to defend the right of intellectual property of all published articles and to defend the rights of journal and author in possible violations. In addition, the editors are obliged to take the necessary precautions to ensure that the contents of all published articles do not violate the intellectual property rights of other publications. See. Plagiarism

Constructivism and openness to discussion
Editors must,

  • Take into account persuasive criticism of the works published in the magazine and exhibit a constructive attitude towards these criticisms.
  • Give the right of respond to the authors whose works being criticized.
  • Not ignore or exclude studies involving negative consequences.

The editors are obliged to carefully review the complaints from the authors, the referees or the readers and respond in an illuminating and descriptive manner.

Political and commercial concerns
The magazine owner, publisher, and no other political or commercial elements can affect editorial's independent decisions.

Conflicts of interest
The editors ensure that the work completes the publication process independently and impartially, taking into account conflicts of interest among the authors, referees and other editors.

Referees' ethical responsibilities
The evaluation of all studies with "Blind Arbitration" directly affects the quality of the publication. This process provides trust with objective and independent evaluation of the publication. The JAREN evaluation process is carried out with a double sided blind arbitration principle. Referees can not communicate directly with the authors, and reviews and comments are transmitted through the magazine management system. In this process, the evaluation forms and referee comments on the full text are transmitted to the authors by the editor. In this context, it is expected that referees who study for JAREN will have the following ethical responsibilities:

  • They only accept work evaluation related to the field of specialization.
  • They should evaluate within impartiality and confidentiality.
  • If they think they are facing a conflict of interest during the evaluation process, they should inform the editor of the journal, refusing to review the work.
  • They should destroy the studies they have reviewed in accordance with the Privacy Policy after the evaluation process. Only the final versions of the studies can be used after publication.
  • They should objectively evaluate only the content of the study. They should not allow nationality, gender, religious beliefs, political beliefs and commercial concerns to influence assessment.
  • They should do assessment in a constructive and polite language. They should not make humiliating personal comments that include hostility, slander and insults.
  • They should carry out the work on which they have accepted the assessment on time and within the framework of ethical responsibilities mentioned above.

Broadcaster's ethical responsibilities
The SBU Gaziosmanpaşa Taksim Training and Research Hospital, which is the publisher of JAREN, is a non-profit public institution. According to the philosophy of establishment, JAREN publishes JAREN magazine in order to publicize its relation to international standards. In this context, SBÜ Gaziosmanpaşa Taksim Education and Research Hospital Board of Directors acts with the awareness of the following ethical responsibilities related to JAREN magazine:
The editors are responsible for all of the procedures of the works that are sent to JAREN. In this perspective, the decision-makers are the editors regardless of any economic or political gain.

  • Commits to constitution of independent editor decision
  • Protects every article’s ownership and copyright that are published in JAREN and takes the responsibility of every record of the copies that are published.
  • Have the responsibility of taking precautions about all kinds of scientific abuse, reference thievery and plagiarism regarding the editors.

Unethical Situation
If you encounter any unethical conduct or content outside JAREN's above-mentioned ethical responsibilities, please notify the chief editor's office by e-mail.


Copyright © 2022 JAREN